Name Changes Procedure – Procedure

Name changes are an intricate time consuming process for Technology Services. To aid in this we would ask that the process below be followed.

  1. Employee wishing to change their name must speak with Payroll (250-262-6000) and appear in person to sign necessary forms
  2. TS will detect the name change from the HR system and change the DWL account, create a new Mail account, and forward the old mail account to the new one.
  3. TS will send a mail message explaining the changes to the DWL and Mail accounts to the employee
  4. TS will return the work order as completed to payroll and payroll will update the payroll system so that pay stubs get sent to the new email address.

Purpose

Communication and reducing complexity.

Scope

Any name change of staff

Roles & Responsibilities

Wide Area Network Specialist to work with HR Payroll / Benefits

Owner

Director

History

December 6, 2018: Updated format
December 9, 2009: Created

Enforcement

Technology Services staff education

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