Video Support for Gradebook for teachers for both a traditional and standards based gradebook is available at https://mytrainingbc.ca/learningsupport/ .
Further PDF documentation is available at http://www.myeducationbc.info/resources/teachers/
During the fall SIS conference some information was shared to us about upcoming changes and curriculum implementation. Here are some of my notes. Timelines for upgrades to version 5.8 are at the bottom.
Coming up in Version 5.8
The process for creating a Board / Authority Authorized course will be changing with the new 2018 Graduation Program to meet the “Know-Do-Understand” curriculum model.
As a result, Boards of Education will need to
Ministry Documents have been updated to assist with the review and development of new BAA courses.
More will come on the process of updating and reviewing historical BAA courses. For creating new ones start with the documents above and contact the Director of Instruction for questions and eventual submission to the Board for approval.
List of SD60 BAA Courses (to be reviewed)
Searching for ASSESS help documents? You can find more information and some how-to documents at http://www.prn.bc.ca/ls/?page_id=2113
Contacts that are parents should have unique email addresses or only the email address listed on the priority 1 contact.
Example of what should not happen
Jane Parent – 1 – Mother – email@example.com
Joe Parent – 2 – Father – firstname.lastname@example.org
In the above case please remove the email on the contact with priority #2. If they have a different email that is best to enter. If not leaving the second contact email blank is best.
The rationale is due to the Family Portal Account creation process. We use parent email accounts to create the login account for parent portal. The above situation creates 2 accounts with the logins are email@example.com and firstname.lastname@example.org. The passwords for both accounts are sent to the same email address which causes significant confusion for parents.
For teachers in schools with Family Portal available the visibility type on the assignment determines whether parents and students can see anything about the assignment.
To quickly change the type click on the icon in the column header in the scores side tab. You can also do this in the assignment side tab for a specific assignment in the field called Visibility Type.
Red no entry icon = Private (only teacher and staff with access to the gradebook can see)
Blue info icon = Public No Grades (details of assignment are available in portal)
Green Checkmark = Public (Student and Parents can see info and marks in portal)
Teachers can’t see exactly the same thing that parents see in Family Portal but you can see pretty much everything they can just in a different location.
There is a video of the family portal at http://www.prn.bc.ca/myedbc/?page_id=486 that you can watch so you can see what the portal looks like.
To see the Assignments and Attendance that parents see, teachers have access to a Side Tab called Academics that is available under the Student Top Tab. The Academics Side Tab is enabled by a second provincial security role called Teachers – Academics Add-On for the information of district users.
Follow the steps in the images below.
Transportation needs to be aware of Physical Address changes for any busing student. A change to a physical address can remove a child from their mapping software and they need to be manually moved / replaced. A specific identified challenge is that parents often will identify their physical address with a road name that does not exist on the official PRRD road maps which are used by the transportation department.
The .Default Field Set has been changed to include a column called Bus Reason AM that shows if a student is Bused.
Please inform Transportation via Sabrina Emslie of Physical Address changes for Busing students.
Do not change the Physical Address for Busing Students.
The linked document shows you how to extract info from MyEd and use a Mail Merge in MS Word to create FSA Labels.
Creating FSA labels (PDF)
Flavours allow schools to organize courses, name them and report differently. For Grade 10-12 courses keep in mind that the first seven characters are all that matters to the ministry in terms of trax and credits.
If a student has multiple courses with the first seven characters with the course code matching they would only get credit for the one course successfully completed with the highest mark.
A significantly different curriculum should use a different 7 character course code. Characters after the first seven are for school organization only.
Having said the above, to create a flavour at a school it must first be flavoured at the district level. Course codes look like the following
A Ministry course: MEN–10
A District Flavoured Course: MEN–10FLV
A School Flavoured Course: MEN–10FLVDRB
The first seven characters of a course code belong to the ministry. The next three are district characters. The last three characters are set by the school. A course must be flavoured at the district level before it can be flavoured at the school level.
District Flavours are often FLV (general flavour created so schools can flavour), FL1 (1 credit flavour), FL2 (2 credit flavour), FL3 (3credit flavour). Even though some flavours reference credits, always check for appropriate credits on the course. There are also some flavours attached to PHE courses like SOC or HOC instead of FLV so schools don’t need to create a hockey flavour or soccer. They can just use the district flavour for the course.
To create a school flavour