Change the visibility type on an assignment

For teachers in schools with Family Portal available the visibility type on the assignment determines whether parents and students can see anything about the assignment.

To quickly change the type click on the icon in the column header in the scores side tab. You can also do this in the assignment side tab for a specific assignment in the field called Visibility Type.

Red no entry icon = Private (only teacher and staff with access to the gradebook can see)

Blue info icon = Public No Grades (details of assignment are available in portal)

Green Checkmark = Public (Student and Parents can see info and marks in portal)

Can a teacher see what parents/students see in Family Portal?

Teachers can’t see exactly the same thing that parents see in Family Portal but you can see pretty much everything they can just in a different location.

There is a video of the family portal at that you can watch so you can see what the portal looks like.

To see the Assignments and Attendance that parents see, teachers have access to a Side Tab called Academics that is available under the Student Top Tab. The Academics Side Tab is enabled by a second provincial security role called Teachers – Academics Add-On for the information of district users.

Follow the steps in the images below.

Adding Flavours

Flavours allow schools to organize courses, name them and report differently. For Grade 10-12 courses keep in mind that the first seven characters are all that matters to the ministry in terms of trax and credits.

If a student has multiple courses with the first seven characters with the course code matching they would only get credit for the one course successfully completed with the highest mark.

A significantly different curriculum should use a different 7 character course code. Characters after the first seven are for school organization only.

Having said the above, to create a flavour at a school it must first be flavoured at the district level. Course codes look like the following

A Ministry course: MEN–10

A District Flavoured Course: MEN–10FLV

A School Flavoured Course: MEN–10FLVDRB

The first seven characters of a course code belong to the ministry. The next three are district characters. The last three characters are set by the school. A course must be flavoured at the district level before it can be flavoured at the school level.

District Flavours are often FLV (general flavour created so schools can flavour), FL1 (1 credit flavour), FL2 (2 credit flavour), FL3 (3credit flavour). Even though some flavours reference credits, always check for appropriate credits on the course. There are also some flavours attached to PHE courses like SOC or HOC instead of FLV so schools don’t need to create a hockey flavour or soccer. They can just use the district flavour for the course.

To create a school flavour

  1. Download the 10 character district flavoured course from Schedule TT > Courses ST> Options > Add (not pictured below)
  2. in Schedule TT > Courses ST > click on the course with 10 characters in the course code
  3. Options > Copy


    picture describes step 2 and 3 above

  4. You must use the same 10 characters of the course you are copying and add 1 to 3 more characters that make sense for your context.
  5. Add a description to the copied course in the field called Flavour (required).

    picture describes step 4 and 5 above

    picture describes step 4 and 5 above

  6. Next go back to the course list, click on the new 13 character course code you have just created and update the
  7. DONE!


Use Analytics and Class History for Identifying Chronic Absenteeism

This blog post is coupled with a training session of the same name that is available to schools.

The requirements to complete this task are

  • Access to school view, Student TT, Attendance TT, Global TT
  • Fundamentals – Filter, Sort, Query, Show Selected
  • Running a saved Quick Report

The end result of this process is pulling a report that organizes lates and absences by period per student. You may decide to run only parts of this process to find important information about a student’s attendance.

The quick report will produce one page per Period per Student. It will work for AM/PM schools or P1, P2… schools.



  1. School View > Student TT > Options > Analytics > Period Attendance by Student (elem) or Period Attendance by Student and Section (middle and high)
    1. This process may take minutes to complete. Allow it to finish.
    2. Results will be shown of number of records created and time it took to finish when complete
  2. Global TT > Analytics ST > use the pick list magnifying glass to select the analytics definition of Period Attendance by Student or Period Attendance by Student and Section
  3. Sort by a field of interest such as Unexcused Total. Click once to sort lowest, a second click to sort highest.
  4. Take note of the students of most concern
    1. You may want to select a group > Options > Show Selected > Quick Print menu > Web Page (HTML) to create a list in a second window
  5. Navigate to Attendance TT > Class History ST
  6. Filter: Current School Year (or as needed)
  7. Query for one or more student names. If you are querying for multiple student names make certain to use the OR operator in your query.
    1. query-for-one-or-more-students
    2.  Query Step 1 – select the Student table
    3.  Query Step 2 – Select Name
    4.  Query Step 3 – Operator of Equals
    5.  Query Step 4 – enter in the student name in the lastname, firstname format that you kept track of from number 4 above
    6.  Query Step 5 – ADD (or OR for subsequent students)
    7.  Query Step 6 – Set search based on to Current School Year if you want the full year. Or choose another pertinent option.
    8.  Query Step 7 – Search
  8. If queried correctly you will now have records for only the student(s) you queried for. From this list you will use a quick report which is found under Reports > Quick Reports > Saved Report > Period Attendance.
  9. You do not need to change any options in the quick report. Click through the steps or hit Finish when the button is available to be clicked.
  10. This will create a web page (html) report in another window that you can PDF for reference.