POLICY NO.: 2001 DATE APPROVED: March 12, 2003
SUBJECT: SCHOOL FEES
In keeping with the provisions of the School Act, its accompanying Regulations and/or Orders of the Minister, the Board of School trustees authorizes the charging of fees for goods and services, and the requiring of deposits for educational resource materials.
ESTABLISHMENT OF SCHOOL FEES
The principal of a school:
is responsible for establishing school fees as provided in this policy.
- shall consult with appropriate teachers, students and/or parental organizations prior to establishing a fee.
- shall ensure that all fees are established at the minimum level necessary to recover the cost of an activity, course or program.
- shall make certain that there is a fair and confidential procedure for waiving a fee, in whole or in part, for cases where a student would not be able to participate in activities due to financial hardship.
- shall prepare a schedule of fees and provide this schedule to the Superintendent:
shall review annually the schedule of fees for all schools to ensure that fees are consistent throughout the School District.
- shall prepare a schedule of fees for all schools in the School District and provide this to the Board for information and approval:
PUBLICATION OF SCHOOL FEES
The principal of each school is responsible for making students and parents aware of fees established under this policy. A schedule of fees shall be published in school handbooks, school course selection guides, or school newsletters, prior to or upon school opening in September.
Publicity regarding fees shall include a reference to the possibility of a fee waiver in cases of financial hardship and the means by which such a waiver may be obtained.
Principals are responsible for establishing procedures to facilitate participation in school activities by students who would otherwise be excluded due to financial hardship. Insofar as possible, Principals will consult with teachers, students and parents in the development of such procedures.
The procedure must incorporate the principles of fairness, respect, dignity, confidentiality and sensitivity. Students, parents and staff will be advised of the procedure.
All communications with students and parents regarding fees must include a statement explaining that fees will not be a barrier to student participation in school activities.
No student will be denied Ministry mandated educational opportunities offered at the school due to financial hardship.
In secondary schools, the statement explaining that no student will be denied participation in Ministry mandated educational opportunities offered at the school will be published along with the fee schedule in the school course selection handbook. The procedure for addressing financial hardship will also be included in the handbook.
School personnel dealing with parents experiencing financial difficulty should be prepared to, where appropriate:
- waive fees to ensure no student is denied access to required programs or activity.
- make parents aware that if fee payment is a problem they may approach the school and be assured that confidences will be respected.
- ensure that staff needing to know of the alternative payment provision is so informed.
All monies collected and distributed by a school are public funds and are subject to an audit by the Secretary-Treasurer.
proper accounting procedures shall be maintained at each school.
the principal shall be responsible for authorizing all expenditures.
COURSE CHALLENGE OR EQUIVALENCY, DISTANCE EDUCATION COLLEGE CREDIT COURSES
The Board may charge students for costs incurred when students challenge a course or seek course equivalency.
The Board will pay for students to enroll in Distance Education courses when such courses are required and unavailable within any of its schools. Such payment will be provided upon successful completion of the course.
Students might be charged for participation in some extra-curricular activities. It is expected that these costs will be kept to a minimum. These charges will be determined by the actual cost. Examples of these charges include travel, hotel accommodation and where the use of equipment, uniforms, and supplies are expended (e.g. sports team such as football.)