Searching for ASSESS help documents? You can find more information and some how-to documents at http://www.prn.bc.ca/ls/?page_id=2113
For teachers in schools with Family Portal available the visibility type on the assignment determines whether parents and students can see anything about the assignment.
To quickly change the type click on the icon in the column header in the scores side tab. You can also do this in the assignment side tab for a specific assignment in the field called Visibility Type.
Red no entry icon = Private (only teacher and staff with access to the gradebook can see)
Blue info icon = Public No Grades (details of assignment are available in portal)
Green Checkmark = Public (Student and Parents can see info and marks in portal)
Teachers can’t see exactly the same thing that parents see in Family Portal but you can see pretty much everything they can just in a different location.
There is a video of the family portal at http://www.prn.bc.ca/myedbc/?page_id=486 that you can watch so you can see what the portal looks like.
To see the Assignments and Attendance that parents see, teachers have access to a Side Tab called Academics that is available under the Student Top Tab. The Academics Side Tab is enabled by a second provincial security role called Teachers – Academics Add-On for the information of district users.
Follow the steps in the images below.
The linked document shows you how to extract info from MyEd and use a Mail Merge in MS Word to create FSA Labels.
Creating FSA labels (PDF)
Flavours allow schools to organize courses, name them and report differently. For Grade 10-12 courses keep in mind that the first seven characters are all that matters to the ministry in terms of trax and credits.
If a student has multiple courses with the first seven characters with the course code matching they would only get credit for the one course successfully completed with the highest mark.
A significantly different curriculum should use a different 7 character course code. Characters after the first seven are for school organization only.
Having said the above, to create a flavour at a school it must first be flavoured at the district level. Course codes look like the following
A Ministry course: MEN–10
A District Flavoured Course: MEN–10FLV
A School Flavoured Course: MEN–10FLVDRB
The first seven characters of a course code belong to the ministry. The next three are district characters. The last three characters are set by the school. A course must be flavoured at the district level before it can be flavoured at the school level.
District Flavours are often FLV (general flavour created so schools can flavour), FL1 (1 credit flavour), FL2 (2 credit flavour), FL3 (3credit flavour). Even though some flavours reference credits, always check for appropriate credits on the course. There are also some flavours attached to PHE courses like SOC or HOC instead of FLV so schools don’t need to create a hockey flavour or soccer. They can just use the district flavour for the course.
To create a school flavour
- Download the 10 character district flavoured course from Schedule TT > Courses ST> Options > Add (not pictured below)
- in Schedule TT > Courses ST > click on the course with 10 characters in the course code
- Options > Copy
- You must use the same 10 characters of the course you are copying and add 1 to 3 more characters that make sense for your context.
- Add a description to the copied course in the field called Flavour (required).
- Next go back to the course list, click on the new 13 character course code you have just created and update the
This blog post is coupled with a training session of the same name that is available to schools.
The requirements to complete this task are
- Access to school view, Student TT, Attendance TT, Global TT
- Fundamentals – Filter, Sort, Query, Show Selected
- Running a saved Quick Report
The end result of this process is pulling a report that organizes lates and absences by period per student. You may decide to run only parts of this process to find important information about a student’s attendance.
The quick report will produce one page per Period per Student. It will work for AM/PM schools or P1, P2… schools.
- School View > Student TT > Options > Analytics > Period Attendance by Student (elem) or Period Attendance by Student and Section (middle and high)
- This process may take minutes to complete. Allow it to finish.
- Results will be shown of number of records created and time it took to finish when complete
- Global TT > Analytics ST > use the pick list magnifying glass to select the analytics definition of Period Attendance by Student or Period Attendance by Student and Section
- Sort by a field of interest such as Unexcused Total. Click once to sort lowest, a second click to sort highest.
- Take note of the students of most concern
- You may want to select a group > Options > Show Selected > Quick Print menu > Web Page (HTML) to create a list in a second window
- Navigate to Attendance TT > Class History ST
- Filter: Current School Year (or as needed)
- Query for one or more student names. If you are querying for multiple student names make certain to use the OR operator in your query.
- Query Step 1 – select the Student table
- Query Step 2 – Select Name
- Query Step 3 – Operator of Equals
- Query Step 4 – enter in the student name in the lastname, firstname format that you kept track of from number 4 above
- Query Step 5 – ADD (or OR for subsequent students)
- Query Step 6 – Set search based on to Current School Year if you want the full year. Or choose another pertinent option.
- Query Step 7 – Search
- If queried correctly you will now have records for only the student(s) you queried for. From this list you will use a quick report which is found under Reports > Quick Reports > Saved Report > Period Attendance.
- You do not need to change any options in the quick report. Click through the steps or hit Finish when the button is available to be clicked.
- This will create a web page (html) report in another window that you can PDF for reference.
The following link details how to enter report card info for a student that has withdrawn with the former school association checked.
The following linked document explains how you can see which students are flagged as eligible for bussing – Students Eligible for Bussing
The linked PDF has instructions on assigning a Family Courier for students living at the same address – Family Courier PDF
The linked PDF explains how to extract a homeroom list of student couriers from MyEducation BC. Thank you to Tasha and Jennie for building this.